Privacy policy for Finanzamt-brief.de

At Accountable, we are committed to protecting the privacy of our users. This Privacy Policy explains how we collect, use, and disclose personal information in connection with our Letter Analysis service, Finanzamt-brief.de.

This service is completely independent of the use of the Accountable app, governed by the app End User License Agreement (link to EULA) and Privacy Policy

Collection of Personal Information

We collect personal information from you when you use our letter analysis service. The personal information we collect may include your name, address, email address, and other contact information. We may also collect information about your use of our service, such as the letters you submit for analysis.

Use of Personal Information

We use your personal information to provide you with our letter analysis service. Specifically, we use your information to:

• Perform character recognition on the document and attempt to anonymise sensitive personal data (Steuernummer, VAT number, tax ID, Name, Address) using a service delivered by Klippa NV, a company located in the Netherlands and operating under the GPDR guidelines.
• Create a summary of the letter using GPT 3.5, delivered by OpenAI a company located in the US and operating under the California privacy rights.
• Deliver the summary to you.

We may also use your personal information for our internal business purposes, such as data analysis, research, and improving our service.

We use best efforts to prevent sensitive personal data from being sent to GPT 3.5. It may happen that, in some cases, sensitive personal data is shared with this service. In doubt, we encourage you to manually anonymise your document (e.g. place maskers) before uploading the document to the service.

Disclosure of Personal Information

We may disclose your personal information to our service providers, including Klippa NV and OpenAI, who assist us in providing our letter analysis service. We require our service providers to use your personal information only for the purposes for which it was provided and to protect the confidentiality and security of your personal information.

We may also disclose your personal information if required by law or if we believe that such disclosure is necessary to protect our rights, property, or safety, or the rights, property, or safety of others.

Security of Personal Information

We take reasonable measures to protect the security of your personal information. However, no method of transmission over the Internet or method of electronic storage is completely secure. Therefore, we cannot guarantee the absolute security of your personal information.

Changes to Privacy Policy

We may change this Privacy Policy at any time. When we do, we will post an updated version on this page, unless another type of notice is required by applicable law. By continuing to use our Service or providing us with Personal Information after we have posted an updated Privacy Policy, or notified you by other means, you consent to the revised Privacy Policy.

Contact Us

If you have any questions or concerns about this Privacy Policy or our letter analysis service, please contact us at compliance@accountable.eu.